Effective Date: 6/5/26

Overview

Brazos Valley Cancer Center (“we,” “our,” or “us”) is committed to protecting the privacy of visitors to our website.

This Website Privacy Policy explains how information is collected, used, stored, and protected when you visit our website, submit forms, request appointments, communicate with our office, or interact with our online resources.

This Website Privacy Policy applies only to website activity and does not replace our HIPAA Notice of Privacy Practices, which governs the use and disclosure of Protected Health Information (PHI).

Information We Collect

Information You Provide

We may collect information you voluntarily provide, including:

  • Name
  • Email address
  • Telephone number
  • Mailing address
  • Information submitted through contact forms
  • Consultation request information
  • Patient resource inquiries
  • Other information you choose to provide

Automatically Collected Information

When you visit our website, we may automatically collect:

  • IP address
  • Browser type
  • Device information
  • Operating system
  • Referral source
  • Pages visited
  • Date and time of visits
  • Website usage statistics

How We Use Information

Information collected through our website may be used to:

  • Respond to inquiries
  • Schedule appointments
  • Improve website functionality
  • Improve patient experience
  • Monitor website performance
  • Analyze website traffic
  • Prevent fraud or abuse
  • Maintain website security
  • Comply with legal obligations

HIPAA and Medical Information

Please do not submit sensitive medical information through general website contact forms unless specifically instructed.

Medical information provided during treatment, patient intake, secure patient portal communications, or other healthcare interactions is governed by our HIPAA Notice of Privacy Practices.

Protected Health Information collected as part of patient care is subject to federal and state privacy regulations.

Cookies and Tracking Technologies

Our website may use:

  • Cookies
  • Analytics tools
  • Website performance monitoring tools
  • Security monitoring tools

Cookies help us:

  • Improve website functionality
  • Understand visitor behavior
  • Enhance user experience
  • Maintain website security

Users may disable cookies through their browser settings; however, certain website functions may not operate properly.

Analytics and Advertising Technologies

We may use third-party technologies such as:

  • Google Analytics
  • Google Search Console
  • Website hosting analytics
  • Website security monitoring tools

These tools may collect information regarding website usage and visitor interactions.

No information collected through these tools is used to make medical treatment decisions.

Third-Party Websites

Our website may contain links to third-party websites, including:

  • Patient portals
  • Insurance resources
  • Healthcare organizations
  • Educational materials

We are not responsible for the privacy practices or content of third-party websites.

Visitors should review the privacy policies of those websites separately.

Information Sharing

We do not sell personal information.

Information may be shared:

  • With service providers who support website operations
  • When required by law
  • To protect patient safety
  • To investigate security incidents
  • To comply with legal obligations

All vendors with access to applicable healthcare information are expected to maintain appropriate privacy and security safeguards.

Data Security

We implement reasonable administrative, technical, and physical safeguards designed to protect information collected through this website.

While no method of transmission or storage can be guaranteed to be completely secure, we take commercially reasonable measures to protect information under our control.

Children’s Privacy

This website is not intended for children under the age of 13.

We do not knowingly collect personal information from children through this website without appropriate authorization.

Your Privacy Choices

You may contact us to:

  • Request information regarding data we maintain
  • Correct inaccurate information
  • Request removal of certain website-submitted information where permitted by law
  • Ask questions regarding our privacy practices

Changes to This Policy

We may update this Privacy Policy periodically.

Any revisions will be posted on this page with an updated effective date.

Contact Information

If you have questions regarding this Website Privacy Policy, please contact:

Brazos Valley Cancer Center

Privacy Officer – Greg Crisp

2435 Harvey Mitchell Pkwy S, College Station, TX 77845

(979) 776-2000

Effective Date: 6/5/26

Last Updated: 6/5/26